Departmental credit card processing
Credit card payments can ONLY be accepted through a University of ÃÛÌÒÓ°Ïñ (UA) approved credit card processor. The current UA approved processor is TransFirst.
Credit cards may be accepted in-person or over the phone for payment. However to do so, a department must:
- Only allow individuals to accept and process card holder data if they have read the UA PCI Policy (PDF) and completed the .
- Use the Credit Card Authorization Form (PDF) if the payment is taken over the phone.
- Immediately process the credit card payment or lock the card holder information in a secure location and process within 24 hours.
- Shred the credit card information immediately after processing in a cross-cut shredder.
- Deposit amounts in excess of $500 daily. Lesser amounts must be deposited weekly.
Credit card processing options:
If your department has an existing Merchant Account (MID), there are several UA approved credit card terminals available for different processing environments. (Please note: MIDs are only approved on a usage basis. Current MIDs with low usage may also be closed and directed to eCommerce credit card processing or may use our Departmental Use Terminal. Contact the ÃÛÌÒÓ°Ïñ Office of the Bursar for more information.)
Terminal Options - ALL OPTIONS MUST PROCESS THROUGH A PCI COMPLIANT NETWORK. ÃÛÌÒÓ°Ïñ WI-FI IS NOT COMPLIANT.
- Standalone Wired Credit Card Terminals
- Wireless Credit Card Terminals (Must process on cellular data network. Monthly data plan network charges will apply)
*iPhones and Tablets MUST be locked down by OIT to be compliant.
Equipment order forms
Prices on order form. Return to ÃÛÌÒÓ°Ïñ Office of the Bursar for processing.
If your department does not have a Merchant Account (MID), you may occasionally accept credit card information and come to the ÃÛÌÒÓ°Ïñ Office of the Bursar to process the credit card(s) on our Departmental Use Terminal. Complete the following forms to do so:
- Credit Card Authorization Form (PDF)
- Credit Card Fee Processing Form (PDF - your department will be charged 3% of total sales)
- Departmental Deposit Form (PDF)
***This option absolutely cannot be used to accept credit card payments at events or conferences.***