January 14, 2021
Delay in reporting incidents to senior leadership can impair coordination, delay appropriate response, and have serious consequences. Delay or failure to report can also significantly impact the University's insurance coverage and premiums. This memo outlines the requirement for immediate reporting of specified types of incidents and specifies who reports and who receives the reports. Please note that it is NOT the goal of this memo to eliminate duplicate reports or ensure that initial reports are completely accurate. Requiring that level of coordination will delay initial reporting and defeat the purpose of this memo.
Please maintain this memo as a standard operating procedure, distribute to your senior leadership teams, and ensure that it is implemented in all functional areas at your universities.
- Incidents and Events Requiring Immediate Reporting
When you receive information indicating that any of the following types of events have occurred:- loss of life or threat of loss of life;
- injury to students or employees that will require significant medical care or that affects multiple people;
- alleged sexual assaults or issues implicating protection of minors;
- major loss or damage to UA property (fire, flood, earthquake);
- when press contact about a significant negative issue is occurring;
- when members of the Board are likely to be contacted about a significant negative issue;
- when the governor's office or legislators are becoming involved in a significant negative issue; or
- when a staff member, faculty member, or student is diagnosed with COVID
You may require simultaneous notice to others in University leadership, but must immediately provide initial notice to the following people:
-
- President
- Relevant Chancellor
- VP for Academic Affairs
- VP for University Relations
- General Counsel
- Risk Services
- Chief Equity and Compliance Officer (*Title IX related reports only)
Do not wait to develop all facts. Simultaneous email to all listed individuals is preferred, but use your judgment for initial notification method on a local level when dealing with an emergent situation.
- The initial notification should indicate: when and where the incident occurred; what happened per initial reports; who was involved/affected and their University affiliation; what steps are required/being taken to address immediate harm; and who has been notified, including whether a Clery timely warning has issued. Avoid speculation regarding responsibility/liability.
- Contact Information (rev. 8-7-20)
President & Vice Presidents
Pat Pitney, Interim President
Email: pat.pitney@alaska.edu
klfishert@alaska.edu
Phone: (907) 450-8009Paul Layer, VP Academics, Students & Research
Email: pwlayer@alaska.edu
Phone: (907) 450-8019Michelle Rizk VP University Relations
Email: marizk(atalaska.edu
Phone: (907) 450-8187Mary Gower*, Chief Equity and Compliance
Officer (*Title IX Only)
Email: msgower@alaska.edu
Phone: (907) 450-8145Chancellors
University of ÃÛÌÒÓ°Ïñ Fairbanks
Dan White, Chancellor
Email: dmwhite@alaska.edu
uaf.chancellor@alaska.edu
Phone: (907) 474-7112University of ÃÛÌÒÓ°Ïñ Anchorage
Bruce Schultz, Interim Chancellor
Email: brschultz@alaska.edu
uaa_chancellor@alaska.edu
Phone: (907) 786-1068University of ÃÛÌÒÓ°Ïñ Southeast
Karen Carey, Chancellor
Email: ktcarey@alaska.edu
klcambell4@alaska.edu
Phone: (907) 796-6256General Counsel
Matt Cooper, General Counsel
Email: legal@alaska.edu
Phone: (907) 450-8080Risk Services
Ken Walker, Director, Environmental Health & Safety
Email: kewalker6@alaska.edu
Phone: (907) 786-7735Steve Mullins**, Continuity Director and Emergency Planner (**COVID Only)
Email: smmullins@alaska.edu
Phone: (907) 450-8349