Forms
Forms and Templates Library
The Office of Grants and Contracts Administration (OGCA) is pleased and offer repository of forms templates and other relevant information research at the University of ÃÛÌÒÓ°Ïñ Fairbanks. This repository draws on sources internally and externally to provide quick and easy access to a variety of formats, such as HTML, MS Word, MS Excel and Adobe PDF.
OGCA encourages you to explore and use the tools provided to be your virtual assistant to as you move from research and proposal development, award management and finally closeout. Scroll down to find an extensive list of forms relating to grants and contracts with some accompanying explanatory documents, as well as links to external sources of commonly used sponsor forms, both government and private and internal to ÃÛÌÒÓ°Ïñ.
If there is any resource you feel should be included in this library, please let us know. We are here for your success.
In order to read, print, search, and fill-in PDF forms, you will need Foxit, which can be downloaded from . Forms must be downloaded in order to save them. To do so, right-click the link, click "Save Link As...", then choose the destination on your computer.
It is recommended that PDF forms are downloaded and opened with the latest version of Foxit to ensure maximum compatibility and functionality.
New!
Note: Some internal forms will soon change. However, these linked forms are still valid until further notice.
OGCA Proposal Resources
Please visit for the most up-to-date forms.
*Note you will need to be logged into your UA account to access this drive, if you have issues accessing the google drive please email us at uaf-ogca-preaward@alaska.edu*
Budget Justification / Narrative Templates
- OGCA-Agency Letter With OGCA Information
- OGCA-Agency-Letter-With-Agency Request -Information
- OGCA-Confirmation-as-AK-State-Instrumentality
- OGCA-Consultant-Letter-Template
- OGCA-Example 3rd Party Match Certification Letter
- OGCA-Example 3rd Party Match Commitment Letter
- OGCA-How to Calculate Unusual Indirect Costs
- OGCA-JIT-Cover-Letter-Projects-With-Human-Subjects-Template
- OGCA-JIT-Cover-Letter-Projects-Without-Human-Subjects-Template
- OGCA-Leadership Plan for Multiple PI Grant Application-Template
- OGCA-Letter of Intent-Template
- OGCA-Letter to Agency-Contract-Negotiation Information
- OGCA-Personnel Salary & Effort Calculator
- OGCA-PHS Cap Calculator- Template
- OGCA-SAM.gov Certification
- OGCA-Sample Leveraging Language for Use in Proposals
- OGCA-Statement of Work Template
- OGCA-Tax-Status-12092020
- OGCA-VCR Inflation Guidance
- OGCA-Common Proposal Budget Formulas
- OGCA-Grant planning worksheet-Template
- OGCA-IPA Budget Template
- OGCA-Letter of Support Template
- OGCA-Rate Calculator 5YR Multi FA Rate
- Person Months Conversion Chart
- NIH-Salary-Cap-Worksheet-Template
- Person Months Conversion Expanded Cha
National Institutes of Health (NIH) Proposal Resources
NIH Templates
- OGCA-NIH F30-F31-F32-NRSA-Proposal Submission Review Checklist
- OGCA-NIH Individual Fellowship and Sponsor Assurance
- OGCA-NIH-Checklist for Standard R01 Submissions
- OGCA-NIH-R01-R03-R21 Proposal Submission Checklist
- GCA-NIH-R01-R03-R21-PI NIH Document Checklist
NIH Commons Registration
- Contact OGCA-Pre Award to have your NIH Commons registration initiated or to retrieve your Commons username.
- Password reset:
Ancillary Document Resources
- NIH Biographical Sketch
- for Using to Create an NIH Biographical Sketch
- Multiple PD/PI Leadership Plan Provided by NIH
Proposal Examples
- R01 and R21 Applications and Summary Statements
Other NIH Resources
- for Grants and Contracts
- Mock NIH Proposal Review Panel
- NIH Tips for Applicants
- One-hour Webinar,
National Science Foundation (NSF) Proposal Resources
NSF Templates
- NSF-CAREER Proposal Submission Review PI Checklist-Research gov
- NSF-Career-Proposal Submission Review Checklist-Fastlane
- OGCA-NSF Checklist for Standard Proposal Submissions
- OGCA-NSF Proposal PI-Checklist-Fastlane
- OGCA-NSF Proposal PI-Checklist-Research.gov
- OGCA-NSF-Career Synopsis of Early Career Development Program and Requirements
- OGCA-NSF-Proposal Submission Review Checklist-Fastlane
- OGCA-NSF-Proposal Submission Review Checklist-Research-gov
- OGCA-NSF-RAPID Proposal Outline
FastLane/Research.gov
- To register for an account with NSF, visit the .
- Once registered, you can choose to affiliate with ÃÛÌÒÓ°Ïñ.
- Password reset: OGCA cannot reset NSF passwords. PIs can request a new password at .
Proposal and Award Policies and Procedures Guide
- ±·³§¹ó’s&²Ô²ú²õ±è;
Ancillary Document Resources
- NSF Biographical Sketch (note: an NSF-approved Biographical Sketch format is required for proposals submitted on or after October 5, 2020)
- How to Generate an NSF Biosketch with SciENcv
- NSF Current and Pending Support (note: an NSF-approved Current and Pending Support format is required for proposals submitted on or after October 5, 2020)
- on NSF-approved Formats for the Biographical Sketch and Current and Pending Support Sections
- Collaborators & Other Affiliations
Proposal Examples
- NSF Faculty Early Career Development Program (CAREER)
- NSF Graduate Research Fellowship Program
Other NSF Resources
- Overview of NSF’s Merit Review Process
- of a Mock NSF Proposal Review Panel
-
Password reset:
United States Department of Agriculture (USDA) Application Resources
- USDA Biographical Sketch
- USDA National Institute of Food and Agriculture for Conflicts of Interest, Project Summaries, and Current & Pending Support
- Logic Model
- Logic Model from the University of Wisconsin-Madison Division of Extension
USDA Templates
OGCA:
Award Setup /FRABUDP Keying Process and Checklist
New / Pre-Award Spending / Advance Approval
Modifications / Revisions:
- ÃÛÌÒÓ°Ïñ-COVID-19 Sponsor Notification and Request Form-033120
- FRABUDP Keying Checklist Budget Modification
- Keying Checklist Examples
Awards Directly to Unit:
At times awards may go directly to units. The FRABUDP checklist should be used and routed to OGCA when completed.
Awards Directly to OGCA:
If awards are sent directly to OGCA from sponsors, OGCA will initiate a FRABUDP keying checklist to the unit for processing. The unit will complete FRABUDP Keying Checklist and route to OGCA.
Subawards:
Award Maintenance and Progress
- Award Request (AwaRe) Form
Used for: Changes to a sponsored project, including personnel changes, term and conditions, scope of work changes, no cost extensions, rebudgets, and other requests. - OGCA-Example 3rd Party Match Certification Letter
- Cost Transfer Policy
- 60 Day Cost Transfer Form
- RPPR Checklist
- Pre-Award Spending Checklist
- UA Foundation Grant Budget Request Form
- Final Expenditures Confirmation Form